Administrative Usage Guide for Ban Điều Hành Sa Mạc

Modified on Wed, 26 Jul 2023 at 08:24 PM

Logging In

Any user can login to the VEYM Education Center (Educenter) with the following instructions:

  1. Go to This will take the user directly to the login page.
  2. Users can select an easy login option (VEYM Account, Google, or Facebook).
  3. If users want to login with a different email, they can click on Sign up with preferred email and follow the instructions there. If they choose this option then for subsequent logins they will use the Email Address and Password field, as seen in the image above.
  4. Important: The Educenter will create a new account per your preferred choice of login. You must remember the option you selected and use it to login in the future. If you switch your option later, the system will create another account. Your training records will not be linked or synced.
  5. If this is the first time the user has logged on to the Educenter, they will be directed to their profile page to confirm their first name, last name, and email address. They should enter this in if it is missing and click Update profile at the bottom.

Adding Courses

At this time, please talk to Tr. Tommy or Tr. Vien if a new course is needed. If there is a course that has been used already and you would like to copy the content and/or structure, we can duplicate that for you to help you get started quickly.

Course Visibility

Most course name and information are visible by default when created. A list of courses can be viewed by clicking on Home. However, users will not be able to view content until they are enrolled into the course.

Enrolling Students & Other Teachers

Upon course creation, the SMT/SMP will be given access to enroll students and other HT/HLV. There are several methods of enrollment. Please see below.

Manual Enrollment

This method is good for adding other teachers if there aren’t many, but can be used to add individual students as well.

  1. Go to the course.
  2. Click on Participants.
  3. Click on Enroll users.
  4. Search for a user by their name or email.
  5. Select the desired user in the dropdown, assign them a role, and click Enroll users.

Please note that users must have logged in at least once first in order for the search in step #4 to find them.

Self Enrollment

Self enrollment will allow students to add themselves into a course using a special enrollment key. A course may have multiple enrollment keys for different roles (student vs HLV) or teams (SMS teams). To create a general self enrollment key, please see below.

  1. Go to the course.
  2. Click on Participants.
  3. Click on the Enrolled users drop down box next to Enrol users button.
  4. Click on Enrollment methods.
  5. Click on the Add method dropdown and select Self enrollment.
  6. Enter all information required. In particular, the Enrollment key field is what you can choose for students to use. For example, XH70-SMS.
  7. Be sure to select the appropriate role for this enrollment key (student, teacher, etc).
  8. Click Add method to save changes.

To create a group/team enrollment key, you still need to make a general enrollment key for SMS so do the above steps first. Then see below to create the group keys. Repeat steps for all teams.

  1. Go to the course.
  2. Click on Participants.
  3. Click on the Enrolled users drop down box next to Enrol users button.
  4. Click on Groups.
  5. Click Create group.
  6. Give the group a name (team name).
  7. Choose the desired Enrollment key. Students using this key will be enrolled into the course and put into that team, for example, XH70-Anre.
  8. Click Save changes.

Students should use the group enrollment key instead of the general key so they can be put into teams automatically. When they login and click on a course, they will see the following where they can enter the key and self enroll:

These keys can be emailed to the SMS so they can self enroll.

Mobile App

There is a native Moodle app which you can download on your mobile device. Once you do, just enter in the Your site line and the login process will start just as you would in a web browser:

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